Here’s how we can proactively manage this risk. A robust system isn’t a single action, but a combination of policies and procedures. Firstly, a clear and consistently enforced visitor policy is essential. This policy should outline exactly who is permitted on site, the sign-in/sign-out process, and what identification is required. It needs to be readily available to all staff, parents and authorised guardians.
- Controlled Access: Implement physical security measures. This could include secure entry systems like keypads, intercoms, or fob access. Ensure doors and gates are kept locked at all times.
- Visitor Sign-In: A detailed visitor log is non-negotiable. It should record the visitor’s name, time of arrival and departure, who they are visiting, and a contact number. Always verify identification against the sign-in details.
- Staff Awareness: Train all staff to actively recognise and challenge anyone on site who isn’t wearing identification or who they don’t recognise. Empower them to politely ask for identification and direct the person to the sign-in process.
- Parent Communication: Regularly remind parents and guardians about the visitor policy. Encourage them to inform you if they are sending someone else to collect their child.
Beyond these practical steps, regular review of your security protocols is vital. Conduct drills to test the effectiveness of your procedures and identify any weaknesses. Consider incorporating security camera systems, particularly in entryways and outdoor play areas. Finally, ensure your insurance policy adequately covers potential liabilities related to unauthorised access. By taking these steps, we create a safer environment for children and minimise potential legal risks.
To further strengthen your centre’s security, we recommend reviewing your current visitor policy and staff training materials. A small investment in preventative measures can significantly reduce your exposure to risk and provide peace of mind.
