The core issue is a lack of visibility and control. Outdated systems struggle to recognise potential threats, leaving campuses open to a range of security breaches. Here are some key risks we’re observing:
- Insufficient Identity Verification: Manual processes are easily circumvented. It’s difficult to reliably verify a visitor’s identity against watchlists or internal databases.
- Lack of Real-time Monitoring: Knowing who is on site, and where, is crucial. Outdated systems offer limited or no real-time tracking, hindering emergency response.
- Data Security Concerns: Paper-based systems or unsecured spreadsheets are vulnerable to data breaches, potentially exposing sensitive visitor information and violating privacy regulations.
- Compliance Failures: Many industries have strict compliance requirements regarding visitor access and tracking. Outdated systems often fail to meet these standards, leading to potential fines and legal repercussions.
- Increased Insider Threat Risk: Without proper vetting and monitoring, it’s easier for malicious actors to gain access under false pretences and exploit vulnerabilities.
To mitigate these risks, we recommend organisations prioritise the following:
- Implement a Digital Visitor Management System: This is the most significant step. Look for features like ID scanning, background checks, and real-time tracking.
- Integrate with Existing Security Systems: Connect your visitor system with access control, video surveillance, and alarm systems for a comprehensive security approach.
- Establish Clear Visitor Policies: Define clear rules regarding visitor access, behaviour, and data privacy. Ensure all staff are trained on these policies.
- Regularly Review and Update Security Protocols: The threat landscape is constantly changing. Regularly assess your visitor management system and security protocols to ensure they remain effective.
Investing in a modern visitor management system isn’t just about security; it’s about creating a safe and efficient environment for employees, visitors, and the organisation as a whole. We encourage all corporate campuses to conduct a thorough security assessment of their current visitor management processes and explore options for upgrading to a more robust and secure solution. A proactive approach is essential to protect your people and your business.
